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When You Use Cloud Computing, What Do You Need To Access Your Files And Applications?

By David Krug David Krug is the CEO & President of Bankovia. He's a lifelong expat who has lived in the Philippines, Mexico, Thailand, and Colombia. When he's not reading about cryptocurrencies, he's researching the latest personal finance software. 6 minute read

Over the past few decades, there has been a dramatic shift in the technology used for storing and transferring digital files, from floppy disks to CDs to USB flash drives. There has been a marked miniaturization and capacity increase in file-sharing devices in recent years, all of which are increasingly geared toward the needs of those constantly on the move.

There’s no longer a necessity to keep everything related to work on just one computer. Cloud computing, on the other hand, allows you to access your data from any terminal, whenever you like.

How Does Cloud Computing Work?

The Internet has traditionally been represented visually on diagrams using cloud symbols because of the long association between the two concepts. The Internet is analogous to a cloud in that it allows people all over the world to communicate with one another and share data over global computer networks.

Data Exchange and Storage

Computing in the cloud, on the other hand, is the practice of storing data and running programs remotely through a shared network, most commonly the Internet. The data is kept in data centers run and managed by the cloud service provider, in Apple’s case, iCloud. Your data is kept in the cloud, and as a user, you can get at it through the Internet.

Cloud computing eliminates the need to save files locally on a computer. Instead, you can get it whenever you want, whenever you want, and on whatever device you want, be it a desktop computer, a tablet, or even a smartphone. 

To top it all off, you and your coworkers may work on the same Word or PowerPoint file at the same time, making it much simpler to get your work done when you’re not at the office.

Depending on your specific requirements, you can choose from a variety of cloud service options. Some are designed for private consumers who wish to backup their personal files like photos and videos, while others are aimed at commercial enterprises that require more robust systems for building, say, IT applications.

The cost will differ from case to case. It’s possible to acquire a certain amount of free storage as a single user, like 5GB with iCloud. Costs will accrue if you want more space for storing your belongings. Service fees are often calculated on a monthly or yearly basis.


  1. Global Availability. With cloud computing, you may access your files from anywhere in the globe and on any device. This allows workers the freedom to complete business-related tasks from any location, whether at home or on the road. Because of this, work may be completed more quickly, and information can be shared more easily. Workers no longer need to be physically together to collaborate on a single page.
  2. Extra Space for Stuff. Previously, the amount of space available for storage depended on the device being used. In the event of memory loss, a USB drive would be required to restore data from a previous backup. Due to the enhanced storage capacity made possible by cloud computing, you no longer need to worry about exhausting your hard drive space.
  3. Easily Arranged. A cloud computing service can be up and running in a matter of minutes. Personalization settings, like picking a password and deciding which gadgets to connect, are also straightforward. After that, you’ll have unrestricted access to the aforementioned materials, programs, or data.
  4. The Ability To Update Automatically. The cloud service provider is in charge of making sure that any necessary upgrades are readily available for download. As an added bonus, the cloud service provider will notify you of the upgrade and give you detailed instructions, so you may save both time and effort.
  5. Value for Money Dropped Significantly. Cloud services are frequently more cost-effective. There is no need to install the program locally because it is already there on the cloud. Free cloud computing applications like Dropbox are widely available, and it’s cheap to add more storage space and memory. Cloud services that need payment are typically billed on a periodic basis, such as monthly or annually. If you opt for a plan without a commitment, you can stop using the services whenever you like and pay for them only when you really put them to use.


  1. Security. Data is effectively transferred to a third party while using a cloud computing service. That both it and others from all over the world are using the same server raises security concerns. The potential for viruses and other malware to damage data stored in the cloud is a major issue for businesses dealing with sensitive information. However, some services like Google Cloud Connect have tunable security features like spam filtering, email encryption, and SSL enforcement for safe HTTPS access.
  2. Privacy. There is always a chance that someone will get into your cloud data and misuse it. This is why cloud services employ password protection and run on encrypted servers.
  3. Deficit of Self-Control. Organizations in the cloud serve as users’ masters. Consider not just the monthly fee, but also the amount of data storage available, as well as the ease with which it can be accessed from various locations. Your data backup and update needs will be handled by the service provider. It’s possible that you may lose everything if their server suddenly stopped working.
  4. Dependency on the World Wide Web. While the availability of the Internet is growing, it is still not present in all areas. A lack of Internet access will prevent you from accessing any files stored in the cloud while you are away from home.

Frequently Used Cloud Computing Services

  • iCloud. You can use Apple’s iCloud to upload and store media files, files, and images via a wireless network. This makes them available on every device you own. There is a free 5GB of space in iCloud for everyone who signs up. If you require more space for your belongings, the following rates will apply; The annual costs increase as the amount of storage space you need increases from $20 for 10GB to $40 for 20GB to $100 for 50GB. With iCloud, you can sync your calendar, email, and other Apple apps with zero fuss.
  • Integration of Google’s cloud services with Microsoft Office. Using Google Cloud Connect, many users may communicate and collaborate while still within the familiar Office environment. Documents in Word, PowerPoint, and Excel can all be edited and shared at the same time. A private copy of each file can be stored for later use. In comparison to the annual plan, which costs $50 per user account per year, the monthly plan is far more flexible and may be canceled at any time for just $5 per user account per month.
  • To put it simply, IBM’s SmartCloud. IBM SmartCloud is an IT service provider that offers a wide range of cloud-based solutions, such as cloud-based application development and data backup. To get an idea of how much it will cost for your business, utilize a price calculator that lets you plug in details like the number of employees, storage space needed, and the number of hours per week needed. As an example, if you sign up for a year, each unit will cost you $1,300 every month.

Picking the Best Choice

Cloud computing has benefits for both private users and business networks. If you own multiple Apple products, you’ll appreciate the convenience of Apple’s iCloud. 

In turn, small businesses have the option of using Google Cloud Connect, Google Docs, or Dropbox to share documents. Complex services, like those offered by IBM SmartCloud, are the way to go for IT and app developers.

Bottom Line

Cloud computing is an emerging technology that is expected to grow rapidly in the next years. It has a lot of potential benefits for you and your company right once, but keep in mind that there are usually some negatives to new innovations as well. 

You may get more out of the service in the future after some time has passed and the kinks have been worked out. In addition, the cost will decrease as more individuals adopt the technology; this is excellent news for any businessperson concerned with keeping expenses to a minimum.

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